Albion College Archives
The College Archives serves as the institutional memory of Albion College. The mission of the Archives is to assist the administration of the College in determining what essential evidence is necessary in order to accurately and completely document the institution as a whole. The College Archives ensures that the College is creating and preserving such evidence and that such evidence is retained in adequate facilities and made accessible to users. The Archives also supports and encourage the teaching goals of the institution through enhancing the curriculum where appropriate and supporting the research of faculty, students, and scholars.
There are 8 goals for the College Archives within the next 10 years:
- Purchase a separate Archives server within 5 years to provide electronic access to images and electronic documents to users and for use in a campus-wide records management program, regardless of location or format.
- Explore electronic means to provide access for users to other audiovisual materials in the collection regardless of location or format.
- Have 50% of the collection processed and those materials accessible through finding aids available on the World Wide Web at the end of 5 years.
- Plan and establish with 5 years a campus-wide records management program to ensure that the evidence essential to the accurate and complete documentation of the institution is being created and preserved, including records retention and disposition schedules for paper as well as electronic and Web documents to follow.
- Obtain new facilities with more suitable environmental conditions and security measures by the end of 5 years (or renovation of current facilities), including a “medium-rare” holdings area for honors theses and other materials not requiring special environmental conditions.
- Acquire additional staff
[Note: dependent upon library staffing priorities as a whole.]
- Integrate use and support of the College Archives in the curriculum and programs of the institution by the end of 5 years, to be determined by the use of College-related primary sources in at least 5 courses.
- Catalogue 100% of all processed collection materials at collection-level and make available to users via the Library OPAC within 3 years.
The College Archives will collect the following materials:
- Legal or constituting documents (i.e., charters, constitutions, by-laws), vital records produced by a campus records management program, policy statements, reports (along with supporting documentation), minutes, memoranda, correspondence, and subject files created by the institution’s Board of Trustees, President, academic and administrative officers and committees.
- Report of self-studies and accreditation visits, annual budgets and audits, as well as admissions, institutional research, public relations, and fundraising offices.
- Records of departments (i.e., minutes, reports, syllabi, faculty vitae); retired, resigned, terminated or deceased school personnel and alumni; Office of the Registrar (i.e., calendars and class schedules, noncurrent student transcripts, enrollment records, graduation rosters); and academic, honorary, service and social organizations of students, faculty, administrators and staff on campus.
- All publications about or distributed in the name of the institution or any of its sub-units (i.e., books, booklets, newsletters, posters, magazines, special catalogs, special bulletins, events flyers, yearbooks, student newspapers, university directories, faculty/staff/student rosters, alumni information, ephemeral materials, online publications, school Website)
- Special format materials documenting the operation and development of the institution (i.e., still photographs, slides, negatives, motion picture film, reel-to-reel sound recordings, audiocassette tapes, videotapes, laser discs, DVDs, CD-ROMS, oral history interviews with transcriptions, maps, blueprints, plot plans of the campus and its buildings)
- Honors Theses
- Artifacts relating to the institution
- Records and papers produced by individuals while actively connected with the school (i.e., private papers, books and articles of faculty and staff members produced while working with or for the school, manuscript collections relating to the College)
- Transcripts of speeches/presentations for special events (i.e, commencement, Baccalaureate, lecture series, convocation)
Source: Albion College Archives, 2003 [Downloaded July 3, 2003]